Change How Members Can Share Files, Folders, And The Site Using PowerShell

Apr 29, 2025 by ADMIN 75 views

**Change How Members Can Share Files, Folders, and the Site Using PowerShell**

Introduction

In this article, we will explore how to change the site sharing settings using PnP PowerShell or SPO PowerShell. This includes modifying 'Sharing permissions' as well as 'Access Requests' for any site in SharePoint Online. We will delve into the details of how to use these PowerShell modules to customize the sharing settings and provide a more controlled environment for your users.

Understanding Site Sharing Settings

Before we dive into the PowerShell code, it's essential to understand the site sharing settings in SharePoint Online. The site sharing settings determine how users can share files, folders, and the site itself. These settings include:

Sharing permissions: This setting controls who can share files, folders, and the site. You can choose to allow users to share with anyone, only with users in the organization, or only with specific users or groups.
Access Requests: This setting determines how users can request access to the site. You can choose to allow users to request access, and you can also specify who can request access and how they will be notified.

Using PnP PowerShell to Change Site Sharing Settings

PnP PowerShell is a powerful module that allows you to manage SharePoint Online sites using PowerShell. You can use PnP PowerShell to change the site sharing settings, including 'Sharing permissions' and 'Access Requests'.

Installing PnP PowerShell

To use PnP PowerShell, you need to install it first. You can install PnP PowerShell using the following command:

Install-Module -Name PnP.PowerShell

Connecting to SharePoint Online

Before you can use PnP PowerShell to change the site sharing settings, you need to connect to your SharePoint Online site. You can connect to your site using the following command:

Connect-PnPOnline -Url https://yourtenant.sharepoint.com/sites/yourSite

Replace https://yourtenant.sharepoint.com/sites/yourSite with the URL of your SharePoint Online site.

Changing Sharing Permissions

To change the sharing permissions, you can use the following command:

Set-PnPSharingSettings -AllowSharingExternal $true -AllowSharingInternal $true

This command allows users to share files, folders, and the site with anyone.

Changing Access Requests

To change the access requests, you can use the following command:

Set-PnPSharingSettings -AllowRequestAccess $true -RequestAccessNotificationEmails "user1@yourtenant.onmicrosoft.com", "user2@yourtenant.onmicrosoft.com"

This command allows users to request access to the site, and it specifies that the users user1@yourtenant.onmicrosoft.com and user2@yourtenant.onmicrosoft.com will be notified when a user requests access.

Modifying Sharing Permissions and Access Requests

You can modify both sharing permissions and access requests using the following command:

Set-PnPSharingSettings -AllowSharingExternal $true -AllowSharingInternal $true -AllowRequestAccess $true -RequestAccessNotificationEmails "user1@yourtenant.onmicrosoft.com", "user2@yourtenant.onmicrosoft.com"

This command users to share files, folders, and the site with anyone, and it also allows users to request access to the site. The users user1@yourtenant.onmicrosoft.com and user2@yourtenant.onmicrosoft.com will be notified when a user requests access.

Using SPO PowerShell to Change Site Sharing Settings

SPO PowerShell is another powerful module that allows you to manage SharePoint Online sites using PowerShell. You can use SPO PowerShell to change the site sharing settings, including 'Sharing permissions' and 'Access Requests'.

Installing SPO PowerShell

To use SPO PowerShell, you need to install it first. You can install SPO PowerShell using the following command:

Install-Module -Name SharePointPnPPowerShell

Connecting to SharePoint Online

Before you can use SPO PowerShell to change the site sharing settings, you need to connect to your SharePoint Online site. You can connect to your site using the following command:

Connect-SPOService -Url https://yourtenant-admin.sharepoint.com

Replace https://yourtenant-admin.sharepoint.com with the URL of your SharePoint Online admin center.

Changing Sharing Permissions

To change the sharing permissions, you can use the following command:

Set-SPOSharingSettings -AllowSharingExternal $true -AllowSharingInternal $true

This command allows users to share files, folders, and the site with anyone.

Changing Access Requests

To change the access requests, you can use the following command:

Set-SPOSharingSettings -AllowRequestAccess $true -RequestAccessNotificationEmails "user1@yourtenant.onmicrosoft.com", "user2@yourtenant.onmicrosoft.com"

Modifying Sharing Permissions and Access Requests

You can modify both sharing permissions and access requests using the following command:

Set-SPOSharingSettings -AllowSharingExternal $true -AllowSharingInternal $true -AllowRequestAccess $true -RequestAccessNotificationEmails "user1@yourtenant.onmicrosoft.com", "user2@yourtenant.onmicrosoft.com"

This command allows users to share files, folders, and the site with anyone, and it also allows users to request access to the site. The users user1@yourtenant.onmicrosoft.com and user2@yourtenant.onmicrosoft.com will be notified when a user requests access.

Conclusion

Q: What is the difference between PnP PowerShell and SPO PowerShell?

A: PnP PowerShell and SPO PowerShell are two different PowerShell modules that allow you to manage SharePoint Online sites using PowerShell. PnP PowerShell is a more comprehensive module that provides a wide range of features and functionality, while SPO PowerShell is a more basic module that provides a limited set of features.

Q: How do I install PnP PowerShell?

A: To install PnP PowerShell, you can use the following command:

Install-Module -Name PnP.PowerShell

Q: How do I install SPO PowerShell?

A: To install SPO PowerShell, you can use the following command:

Install-Module -Name SharePointPnPPowerShell

Q: How do I connect to my SharePoint Online site using PnP PowerShell?

A: To connect to your SharePoint Online site using PnP PowerShell, you can use the following command:

Connect-PnPOnline -Url https://yourtenant.sharepoint.com/sites/yourSite

Replace https://yourtenant.sharepoint.com/sites/yourSite with the URL of your SharePoint Online site.

Q: How do I connect to my SharePoint Online site using SPO PowerShell?

A: To connect to your SharePoint Online site using SPO PowerShell, you can use the following command:

Connect-SPOService -Url https://yourtenant-admin.sharepoint.com

Replace https://yourtenant-admin.sharepoint.com with the URL of your SharePoint Online admin center.

Q: How do I change the sharing permissions using PnP PowerShell?

A: To change the sharing permissions using PnP PowerShell, you can use the following command:

Set-PnPSharingSettings -AllowSharingExternal $true -AllowSharingInternal $true

This command allows users to share files, folders, and the site with anyone.

Q: How do I change the access requests using PnP PowerShell?

A: To change the access requests using PnP PowerShell, you can use the following command:

Set-PnPSharingSettings -AllowRequestAccess $true -RequestAccessNotificationEmails "user1@yourtenant.onmicrosoft.com", "user2@yourtenant.onmicrosoft.com"

Q: How do I change the sharing permissions using SPO PowerShell?

A: To change the sharing permissions using SPO PowerShell, you can use the following command:

Set-SPOSharingSettings -AllowSharingExternal $true -AllowSharingInternal $true

This command allows users to share files, folders, and the site with anyone.

Q: How do I change the access requests using SPO PowerShell?

A: To the access requests using SPO PowerShell, you can use the following command:

Set-SPOSharingSettings -AllowRequestAccess $true -RequestAccessNotificationEmails "user1@yourtenant.onmicrosoft.com", "user2@yourtenant.onmicrosoft.com"

Q: Can I modify both sharing permissions and access requests using PowerShell?

A: Yes, you can modify both sharing permissions and access requests using PowerShell. You can use the following command to modify both settings:

Set-PnPSharingSettings -AllowSharingExternal $true -AllowSharingInternal $true -AllowRequestAccess $true -RequestAccessNotificationEmails "user1@yourtenant.onmicrosoft.com", "user2@yourtenant.onmicrosoft.com"

Q: Are there any limitations to using PowerShell to change site sharing settings?

A: Yes, there are some limitations to using PowerShell to change site sharing settings. For example, you may not be able to change some settings using PowerShell, and you may need to use the SharePoint Online admin center to make certain changes. Additionally, you may need to have the necessary permissions to use PowerShell to change site sharing settings.

Q: Can I use PowerShell to change site sharing settings for a specific site?

A: Yes, you can use PowerShell to change site sharing settings for a specific site. You can use the Connect-PnPOnline cmdlet to connect to the site, and then use the Set-PnPSharingSettings cmdlet to change the sharing settings.

Q: Can I use PowerShell to change site sharing settings for all sites in my tenant?

A: Yes, you can use PowerShell to change site sharing settings for all sites in your tenant. You can use the Connect-SPOService cmdlet to connect to your tenant, and then use the Set-SPOSharingSettings cmdlet to change the sharing settings for all sites.

Conclusion

In this article, we answered some frequently asked questions about changing site sharing settings using PowerShell. We covered topics such as installing PnP PowerShell and SPO PowerShell, connecting to your SharePoint Online site, changing sharing permissions and access requests, and modifying both settings. We also discussed some limitations to using PowerShell to change site sharing settings and provided examples of how to use PowerShell to change site sharing settings for a specific site or all sites in your tenant.