Search With In List Web Part

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Introduction

In today's digital landscape, search functionality is a crucial aspect of any web application, including SharePoint Online. When it comes to lists in SharePoint Online, being able to search within them can significantly improve user experience and productivity. In this article, we will explore how to add a search box to a list web part on a modern site page in SharePoint Online, enabling users to search keywords within the list.

Understanding the Requirements

Before we dive into the solution, let's break down the requirements:

  • We have a site page in SharePoint Online.
  • On the modern site page, we have a list web part.
  • We need to add a search box to the list web part to search keywords within the list.
  • The default search functionality in SharePoint Online should be utilized.

Prerequisites

To implement the search within list web part, you will need:

  • A SharePoint Online site with a modern site page.
  • A list web part added to the site page.
  • The necessary permissions to edit the site page and add web parts.

Step 1: Add a Search Box Web Part

To add a search box to the list web part, you will need to add a search box web part to the site page. Here's how:

  1. Go to your SharePoint Online site and navigate to the modern site page where the list web part is located.
  2. Click on the Edit button to enter edit mode.
  3. In the web part pane, click on the Add a web part button.
  4. Search for Search Box in the search bar and select the Search Box web part from the results.
  5. Click on the Add button to add the search box web part to the site page.

Step 2: Configure the Search Box Web Part

Once you have added the search box web part, you need to configure it to search within the list. Here's how:

  1. Click on the Edit button to enter edit mode.
  2. In the web part pane, click on the Search Box web part.
  3. Click on the Settings button (represented by three dots) to open the web part settings.
  4. In the Search Box settings, select the List option from the Search scope dropdown menu.
  5. Select the list that you want to search within from the List dropdown menu.
  6. Click on the Save button to save the changes.

Step 3: Configure the List Web Part

To enable the search box web part to search within the list, you need to configure the list web part. Here's how:

  1. Click on the Edit button to enter edit mode.
  2. In the web part pane, click on the List web part.
  3. Click on the Settings button (represented by three dots) to open the web part settings.
  4. In the List settings, select the Enable search option.
  5. Click on the Save button to save the changes.

Step 4: Test the Search Functionality

Once you have completed the above steps, you can test the search functionality by entering a keyword the search box and clicking on the Search button. The search results should be displayed within the list web part.

Conclusion

In this article, we have explored how to add a search box to a list web part on a modern site page in SharePoint Online, enabling users to search keywords within the list. By following the steps outlined above, you can enhance user experience and productivity in your SharePoint Online site.

Troubleshooting Tips

If you encounter any issues while implementing the search within list web part, here are some troubleshooting tips:

  • Ensure that the search box web part is properly configured to search within the list.
  • Verify that the list web part is enabled for search.
  • Check that the necessary permissions are granted to the users to search within the list.
  • If you are still experiencing issues, try resetting the web part settings to their default values.

Best Practices

To get the most out of the search within list web part, here are some best practices to follow:

  • Use descriptive and relevant keywords when searching within the list.
  • Use the search box web part to search within multiple lists.
  • Consider using the Search web part to search across multiple lists and sites.
  • Regularly review and update the search settings to ensure that they are accurate and relevant.

Additional Resources

For more information on implementing the search within list web part, here are some additional resources:

Q: What is the Search within List web part in SharePoint Online?

A: The Search within List web part is a feature in SharePoint Online that allows users to search for keywords within a specific list on a modern site page.

Q: How do I add a Search within List web part to my site page?

A: To add a Search within List web part to your site page, follow these steps:

  1. Go to your SharePoint Online site and navigate to the modern site page where you want to add the web part.
  2. Click on the Edit button to enter edit mode.
  3. In the web part pane, click on the Add a web part button.
  4. Search for Search within List in the search bar and select the Search within List web part from the results.
  5. Click on the Add button to add the web part to the site page.

Q: How do I configure the Search within List web part?

A: To configure the Search within List web part, follow these steps:

  1. Click on the Edit button to enter edit mode.
  2. In the web part pane, click on the Search within List web part.
  3. Click on the Settings button (represented by three dots) to open the web part settings.
  4. In the Search within List settings, select the list that you want to search within from the List dropdown menu.
  5. Click on the Save button to save the changes.

Q: Can I search within multiple lists using the Search within List web part?

A: Yes, you can search within multiple lists using the Search within List web part. To do this, follow these steps:

  1. Click on the Edit button to enter edit mode.
  2. In the web part pane, click on the Search within List web part.
  3. Click on the Settings button (represented by three dots) to open the web part settings.
  4. In the Search within List settings, select the lists that you want to search within from the List dropdown menu.
  5. Click on the Save button to save the changes.

Q: Can I use the Search within List web part to search across multiple sites?

A: Yes, you can use the Search within List web part to search across multiple sites. To do this, follow these steps:

  1. Click on the Edit button to enter edit mode.
  2. In the web part pane, click on the Search within List web part.
  3. Click on the Settings button (represented by three dots) to open the web part settings.
  4. In the Search within List settings, select the sites that you want to search across from the Site dropdown menu.
  5. Click on the Save button to save the changes.

Q: Can I customize the Search within List web part to fit my needs?

A: Yes, you can customize the Search within List web part to fit your needs. To do this, follow these steps:

  1. Click on the Edit button to enter edit mode.
  2. In the web part pane click on the Search within List web part.
  3. Click on the Settings button (represented by three dots) to open the web part settings.
  4. In the Search within List settings, you can customize the web part to fit your needs.
  5. Click on the Save button to save the changes.

Q: What are some best practices for using the Search within List web part?

A: Here are some best practices for using the Search within List web part:

  • Use descriptive and relevant keywords when searching within the list.
  • Use the Search within List web part to search within multiple lists.
  • Consider using the Search web part to search across multiple lists and sites.
  • Regularly review and update the search settings to ensure that they are accurate and relevant.

Q: What are some common issues that I may encounter when using the Search within List web part?

A: Here are some common issues that you may encounter when using the Search within List web part:

  • The web part may not be properly configured to search within the list.
  • The list may not be enabled for search.
  • The necessary permissions may not be granted to the users to search within the list.
  • The search results may not be accurate or relevant.

Q: How do I troubleshoot issues with the Search within List web part?

A: Here are some steps that you can follow to troubleshoot issues with the Search within List web part:

  1. Check the web part settings to ensure that they are properly configured.
  2. Verify that the list is enabled for search.
  3. Check that the necessary permissions are granted to the users to search within the list.
  4. Review the search results to ensure that they are accurate and relevant.

Q: Can I get help if I am experiencing issues with the Search within List web part?

A: Yes, you can get help if you are experiencing issues with the Search within List web part. You can contact Microsoft support or your organization's IT department for assistance.