"This Shouldn't Take Long" Showing Long Time While Try To Upload Document To The Document Library

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This shouldn't take long: Resolving Long Upload Times in SharePoint 2016 Document Library

Are you tired of waiting for what feels like an eternity to upload documents to your SharePoint 2016 document library? The infamous "This shouldn't take long" message can be frustrating, especially when you're working under tight deadlines. In this article, we'll explore the possible causes of long upload times in SharePoint 2016 document library and provide you with practical solutions to resolve this issue.

When you upload a document to a SharePoint 2016 document library, the system performs several checks and processes in the background. These include:

  • Metadata validation: SharePoint checks the document's metadata, such as title, author, and keywords, to ensure it conforms to the site's content type and column settings.
  • File type validation: The system verifies that the uploaded file is of a supported type and that it meets the site's file size and extension requirements.
  • Security trimming: SharePoint checks the user's permissions to ensure they have the necessary access rights to upload and save the document.
  • Content type validation: The system verifies that the uploaded document matches the site's content type and that it conforms to the associated settings.

Several factors can contribute to long upload times in SharePoint 2016 document library. Some of the most common causes include:

  • Large file sizes: Uploading large files can take a significant amount of time, especially if the network connection is slow or if the server is under heavy load.
  • Complex metadata: If the document's metadata is complex or contains many custom columns, it can slow down the upload process.
  • Security trimming: If the user's permissions are not properly configured, it can lead to delays in the upload process.
  • Content type validation: If the uploaded document does not match the site's content type, it can cause the system to perform additional checks, leading to longer upload times.

To resolve long upload times in SharePoint 2016 document library, follow these troubleshooting steps:

1. Check File Size and Type

  • Verify that the uploaded file is not too large (typically above 100 MB).
  • Ensure that the file type is supported by the site and that it meets the site's file size and extension requirements.

2. Simplify Metadata

  • Remove any unnecessary custom columns or metadata fields.
  • Use a consistent naming convention for metadata fields to simplify the validation process.

3. Configure Security Trimming

  • Verify that the user's permissions are properly configured to allow them to upload and save documents.
  • Ensure that the user has the necessary access rights to the document library and its contents.

4. Validate Content Type

  • Verify that the uploaded document matches the site's content type.
  • Ensure that the document conforms to the associated settings and requirements.

5. Check Server Performance

  • Verify that the SharePoint server is not under heavy load or experiencing performance issues.
  • Consider upgrading the server or adding more resources to improve performance.

6. Use SharePoint 2016 Features

  • Use SharePoint 2016 features such as Content Organizer andManaged Metadata Service** to simplify metadata management and improve performance.

7. Monitor Upload Times

  • Use SharePoint's built-in monitoring tools to track upload times and identify potential bottlenecks.
  • Consider using third-party tools to monitor and optimize SharePoint performance.

Long upload times in SharePoint 2016 document library can be frustrating and impact productivity. By understanding the possible causes and following the troubleshooting steps outlined in this article, you can resolve this issue and improve the overall performance of your SharePoint environment. Remember to always monitor upload times and optimize your SharePoint configuration to ensure the best possible experience for your users.

Q: What are the most common causes of long upload times in SharePoint 2016 document library?

A: The most common causes of long upload times in SharePoint 2016 document library include large file sizes, complex metadata, security trimming, and content type validation.

Q: How can I check if the file size is the cause of the long upload time?

A: To check if the file size is the cause of the long upload time, follow these steps:

  1. Verify that the uploaded file is not too large (typically above 100 MB).
  2. Ensure that the file type is supported by the site and that it meets the site's file size and extension requirements.
  3. Try uploading a smaller file to see if the issue persists.

Q: How can I simplify metadata to improve upload times?

A: To simplify metadata and improve upload times, follow these steps:

  1. Remove any unnecessary custom columns or metadata fields.
  2. Use a consistent naming convention for metadata fields to simplify the validation process.
  3. Consider using SharePoint 2016 features such as Content Organizer and Managed Metadata Service to simplify metadata management.

Q: How can I configure security trimming to improve upload times?

A: To configure security trimming and improve upload times, follow these steps:

  1. Verify that the user's permissions are properly configured to allow them to upload and save documents.
  2. Ensure that the user has the necessary access rights to the document library and its contents.
  3. Consider using SharePoint 2016 features such as Content Organizer and Managed Metadata Service to simplify security trimming.

Q: How can I validate content type to improve upload times?

A: To validate content type and improve upload times, follow these steps:

  1. Verify that the uploaded document matches the site's content type.
  2. Ensure that the document conforms to the associated settings and requirements.
  3. Consider using SharePoint 2016 features such as Content Organizer and Managed Metadata Service to simplify content type validation.

Q: How can I check server performance to improve upload times?

A: To check server performance and improve upload times, follow these steps:

  1. Verify that the SharePoint server is not under heavy load or experiencing performance issues.
  2. Consider upgrading the server or adding more resources to improve performance.
  3. Use SharePoint's built-in monitoring tools to track upload times and identify potential bottlenecks.

Q: What are some additional resources for troubleshooting long upload times in SharePoint 2016 document library?

A: Some additional resources for troubleshooting long upload times in SharePoint 2016 document library include:

Long upload times in SharePoint 2016 document library can be frustrating and impact productivity. By understanding the possible causes and following the troubleshooting steps outlined in this article, you can resolve this issue and improve the overall performance of your SharePoint environment. Remember to always monitor upload times and optimize your SharePoint configuration to ensure the best possible experience for your users.