Content: Draft Email To Be Sent From The Application To The DRO Emails When A Snapshot Is Submitted

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Overview

When a snapshot is submitted through the application, it is essential to send a notification email to the designated DRO (Decision Review Officer) emails. This email should contain crucial information about the submitted snapshot, including its status, any relevant details, and next steps. In this article, we will guide you through the process of drafting an email that meets the required standards.

Details

The email should be drafted in a clear and concise manner, ensuring that the recipient understands the purpose and content of the email. The following details should be included:

  • Snapshot Information: The email should include the snapshot's ID, name, and any other relevant details.
  • Submission Status: The email should indicate whether the snapshot has been submitted successfully or if there were any issues during the submission process.
  • Next Steps: The email should outline the next steps for the DRO, including any required actions or deadlines.
  • Contact Information: The email should include contact information for the application support team, in case the DRO has any questions or concerns.

Action Items

To ensure that the email is drafted and sent correctly, the following action items should be completed:

  • Assign yourself to this issue: Assign yourself to this issue to ensure that you are responsible for drafting and sending the email.
  • Move the issue from Prioritized Backlog to In Progress: Move the issue from the Prioritized Backlog to In Progress to indicate that you are working on it.
  • Create a Google Document: Create a Google Document called "Manage Submission messaging #2424" to store the email draft and any relevant information.
  • Copy existing text to document: Copy any existing text from the document and add a screenshot of the current version.
  • Draft new text: Draft new text for the email, including general formatting and ensuring that it matches any guidance in the Style Guide wiki pages, presentation, or any open issues with new guidance.
  • Add link to document and proposed text to the slide: Add a link to the document and the proposed text to the slide.
  • Add comment to slide: Add a comment to the slide indicating that Bonnie should check the slide and move it to the Release Deck.
  • Receive approval from stakeholders: Receive approval from stakeholders and implement any feedback as necessary.
  • Make an issue for Design to update the Design in Figma and the subsequent dev handoff issue: Make an issue for Design to update the Design in Figma and the subsequent dev handoff issue.
  • Reassign any previous assignees to this issue: Reassign any previous assignees to this issue.
  • Close this issue: Close this issue once all action items have been completed.

Resources

The following resources should be used to complete the action items:

GitHub

Figma

Dev Site

Slides

Draft Email Template

Here is a draft email template that can be used as a starting point:

Subject: Snapshot Submission Notification

Dear [DRO Email],

We have received a new snapshot submission through the application. The snapshot details are as follows:

  • Snapshot ID: [Snapshot ID]
  • Snapshot Name: [Snapshot Name]
  • Submission Status: [Submission Status]

The next steps for the DRO are as follows:

  • Review the snapshot details and ensure that they are accurate and complete.
  • Take any required actions or complete any necessary tasks.

If you have any questions or concerns, please do not hesitate to contact the application support team at [Support Email].

Thank you for your time and attention to this matter.

Best regards, [Your Name]

This is just a sample template, and you should modify it to fit your specific needs and requirements.

Conclusion

Frequently Asked Questions

Q: What is the purpose of the email to be sent from the application to the DRO emails when a snapshot is submitted?

A: The purpose of the email is to notify the DRO of the new snapshot submission, provide them with the necessary information, and outline the next steps for review and action.

Q: What information should be included in the email?

A: The email should include the snapshot's ID, name, and any other relevant details, as well as the submission status and next steps for the DRO.

Q: Who should receive the email?

A: The email should be sent to the designated DRO emails, as specified in the application's configuration.

Q: How should the email be formatted?

A: The email should be formatted in a clear and concise manner, with a subject line that clearly indicates the purpose of the email.

Q: What is the deadline for sending the email?

A: The email should be sent as soon as possible after the snapshot is submitted, to ensure that the DRO is notified in a timely manner.

Q: What should I do if I encounter any issues while drafting the email?

A: If you encounter any issues while drafting the email, please contact the application support team for assistance.

Q: How do I ensure that the email is sent correctly?

A: To ensure that the email is sent correctly, please follow the action items outlined in the "Action Items" section of this article.

Q: What resources are available to help me draft the email?

A: The following resources are available to help you draft the email:

Q: What is the next step after drafting the email?

A: After drafting the email, please receive approval from stakeholders and implement any feedback as necessary.

Q: How do I ensure that the email is sent to the correct recipients?

A: To ensure that the email is sent to the correct recipients, please verify the email addresses in the application's configuration.

Q: What should I do if I need to make changes to the email after it has been sent?

A: If you need to make changes to the email after it has been sent, please contact the application support team for assistance.

Q: How do I track the status of the email?

A: To track the status of the email, please use the application's tracking features to monitor the email's delivery and read status.

Q: What is the best way to communicate with the DRO regarding the email?

A: The best way to communicate with the DRO regarding the email is through the email itself, or through the application's messaging system.

Q: How do ensure that the email is compliant with the application's policies and procedures?

A: To ensure that the email is compliant with the application's policies and procedures, please review the application's documentation and guidelines.

Q: What is the consequence of not sending the email correctly?

A: The consequence of not sending the email correctly may include delays in the review and approval process, or other issues that may impact the application's functionality.

Q: How do I report any issues or concerns regarding the email?

A: To report any issues or concerns regarding the email, please contact the application support team for assistance.

Q: What is the best way to learn more about the email and its requirements?

A: The best way to learn more about the email and its requirements is through the application's documentation and guidelines, as well as through the resources provided in this article.