Problem: AIP Deletion, Approval, And Rejection Buttons Are Shown To Users Without Permission To Use Those Methods

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Problem: AIP Deletion, Approval, and Rejection Buttons are Shown to Users Without Permission to Use Those Methods

In the context of digital preservation and archival management, the ability to delete, approve, or reject Archival Information Packages (AIPs) is a critical function. However, the current implementation of Enduro, a digital preservation system, presents a problem where users without the necessary permissions can still see and interact with these buttons. This issue not only leads to confusion but also potentially compromises the integrity of the archival process.

The bug in question is that all users, regardless of their permissions, can see the option to initiate an AIP deletion, as well as approve or reject a deletion request. This is despite the fact that some users may not have the necessary permissions to take these actions. For instance, basic users who are initiating their own deletion requests are still shown the review buttons (i.e., Approve and Reject), even though clicking them does nothing.

To reproduce this issue, follow these steps:

  1. Log in: Access the Enduro system with a user account.
  2. Navigate to Storage > Browse AIPs: Browse through the list of available AIPs.
  3. Select AIP from the browse list and navigate to its View page: Choose an AIP and access its view page.
  4. Initiate an AIP deletion request: Start the deletion process for the selected AIP.
  5. Refresh the page: Reload the page to observe the issue.

After refreshing the page, the user is still shown the review buttons (i.e., Approve and Reject), even though they do not have the necessary permissions to use them. Clicking these buttons does nothing, leading to confusion and potential errors.

To resolve this issue, the buttons that cannot be used by specific users based on permissions should either:

  • Present in a manner that makes it clear they are deactivated: Display the buttons in a way that indicates they are inactive or unavailable to the user.
  • Not be shown to users who do not have the permissions required to use them: Hide the buttons from users who do not have the necessary permissions to interact with them.

The current implementation of Enduro's AIP deletion, approval, and rejection buttons has several implications for users:

  • Confusion: Users without the necessary permissions are shown buttons that do not function, leading to confusion and potential errors.
  • Security Risks: The ability to see and interact with these buttons without proper permissions compromises the integrity of the archival process.
  • Inefficient Workflow: The presence of these buttons can lead to unnecessary clicks and navigation, slowing down the workflow and increasing the risk of errors.

To address this issue, we recommend the following:

  • Implement permission-based button visibility: Hide buttons that cannot be used by specific users based on their permissions.
  • Display inactive buttons clearly: Present inactive buttons in a way that indicates they are unavailable to the user.
  • Review and refine the user interface: Ensure that the user interface is intuitive and clear, reducing the risk of confusion and errorsBy implementing these recommendations, we can improve the overall user experience, enhance the security and integrity of the archival process, and streamline the workflow in Enduro.
    Problem: AIP Deletion, Approval, and Rejection Buttons are Shown to Users Without Permission to Use Those Methods

Q: What is the current issue with AIP deletion, approval, and rejection buttons in Enduro?

A: The current issue is that all users, regardless of their permissions, can see the option to initiate an AIP deletion, as well as approve or reject a deletion request. This is despite the fact that some users may not have the necessary permissions to take these actions.

Q: What are the implications of this issue for users?

A: The current implementation of Enduro's AIP deletion, approval, and rejection buttons has several implications for users, including:

  • Confusion: Users without the necessary permissions are shown buttons that do not function, leading to confusion and potential errors.
  • Security Risks: The ability to see and interact with these buttons without proper permissions compromises the integrity of the archival process.
  • Inefficient Workflow: The presence of these buttons can lead to unnecessary clicks and navigation, slowing down the workflow and increasing the risk of errors.

Q: What are the expected behaviors for AIP deletion, approval, and rejection buttons?

A: To resolve this issue, the buttons that cannot be used by specific users based on permissions should either:

  • Present in a manner that makes it clear they are deactivated: Display the buttons in a way that indicates they are inactive or unavailable to the user.
  • Not be shown to users who do not have the permissions required to use them: Hide the buttons from users who do not have the necessary permissions to interact with them.

Q: How can users identify if they have the necessary permissions to use the AIP deletion, approval, and rejection buttons?

A: Users can identify if they have the necessary permissions to use the AIP deletion, approval, and rejection buttons by:

  • Checking their user account permissions: Review their user account permissions to determine if they have the necessary permissions to interact with the AIP deletion, approval, and rejection buttons.
  • Contacting the system administrator: Reach out to the system administrator or support team to confirm their permissions and ensure they have the necessary access to use the buttons.

Q: What are the benefits of resolving this issue?

A: Resolving this issue will provide several benefits, including:

  • Improved user experience: Users will no longer be confused by inactive buttons, reducing the risk of errors and improving the overall user experience.
  • Enhanced security: The ability to see and interact with buttons without proper permissions will be eliminated, enhancing the security and integrity of the archival process.
  • Streamlined workflow: The presence of inactive buttons will be eliminated, reducing unnecessary clicks and navigation and improving the efficiency of the workflow.

Q: How can users report issues or provide feedback on the AIP deletion, approval, and rejection buttons?

A: Users can report issues or provide feedback on the AIP deletion, approval, and rejection buttons by:

  • Contacting the system administrator: Reach out to the system administrator or support team to report issues or provide feedback.
  • Filing a bug report: File a bug report through the Enduro issue tracking system to report issues or provide feedback.

By resolving this issue, we can improve the overall user experience, enhance the security and integrity of the archival process, and streamline the workflow in Enduro.